Early Exhibitor Rates:
10’x10′ Booth: $1400 ($1500 after 3/31, $1550 after 4/30)
10’x10′ Corner Booth: $1800 — ($1900 after 3/31, $1950 after 4/30)
20’x10′ Double Booth: $2,300 — ($2400 after 3/31, $2450 after 4/30)
30’x10′ Triple Booth: $3800 — ($3900 after 3/31, $3950 after 4/30)
20’x10′ End Cap Booth: $2,600 — ($2700 after 3/31, $2750 after 4/30)
Click Here to Register and Pay by Check(please send check within 15 days)
Monday, August 20: 11:30 a.m. – 6:30 p.m.
(Note: Monday Reception in the Exhibit Hall: 5:00 – 6:30 p.m.)
Tuesday, August 21: 9:30 a.m. – 1:00 p.m.
(** Lunch will se served in the exhibit halls both days and we anticipate a high volume of traffic during lunch.)
As in years past we will bring the crowds to you! Our Monday night reception in the HR Indiana Exhibit Hall has proven to be a favorite of attendees. We will again have our reception from 5:00 p.m. to 6:30 p.m.
NOTE: If you are contacted by a vendor who is not associated with HR Indiana Conference please forward their email to firstname.lastname@example.org. Sometimes out-of-town vendors try to imply they are associated with our conference. The only vendors who are approved to be in the exhibit hall are: Excel Decorators, Centerplate, and Evans Audio Visual. All other companies will be asked to leave the exhibit hall.
DOUBLE THE SPACE!
Again this year the HR Indiana Exhibit Hall will be in two halls at the Indiana Convention Center. We will have all buffets and reception food integrated in both halls for maximum visibility.
Lead Capturing BACK for 2018!
Capturing Attendee Leads:
Again this year, our exhibit hall is providing you with the badge scanning service FREE OF CHARGE.
- You will choose your booth prize winner using the scanned list of names on your app on Tuesday at 12:30. You will be responsible for contacting the winner, we will not be making announcements for booth prize winners.
- After the show, download your complete report of contacts collected by all of your booth representatives into one convenient report.
Exhibitor Drop Off
You can drop off your materials and set up your booth on Sunday or Monday.
Sunday: 5:00 – 7:30 p.m. — Set up. Garage Doors Open
Sunday check-in closes at 7:15 p.m. Everyone must exit the exhibit hall by 7:30 p.m.
Monday: 6:30 – 8:00 a.m. — Set up. Garage Doors Open
Monday: 8:00 – 10:00 a.m. — Set up. Garage Doors Closed. Must use side door. No exceptions.
Upon arrival, proceed to the on-site HR Exhibit Hall Registration desk located inside the Exhibit Hall near the rear dock doors. Our team will be there to greet you and direct you to your booth.
DROP OFF OPTION A: The Convention Center has a loading dock just behind the hall that will allow for easy unloading and transport of your materials to your booth. Volunteers will be waiting at the unloading area to assist you with unloading your materials. If you use this dock you must drop off your materials as quickly as possible and then go park your vehicle. We do not have sufficient space in the dock area for people to park for any extended period of time. Note that there is only one way into this area from West St.
DROP OFF OPTION B: For those of you that do not need assistance there is an alternate drop off location you can use. On the Missouri Street side of the Convention Center there is a pull off. You will have a bit of a walk to the hall from this drive but it will be closer than any of your parking options. There is not sufficient space for people to park here for any extended period of time so again we ask that you unload quickly and park your vehicle before taking time to setup your booth.
There are lots of options for parking at and around the Indiana Convention Center. The hall is near the corner of West St and Missouri, just across from Victory Field. If you aren’t familiar with the area we encourage you to arrive early and plan ahead. As is always the case with downtown events, we expect parking to be at a premium. Keep in mind that you can access the Convention Center using the skywalks from various other buildings, including the mall.
Exhibitor Tear Down
All exhibitor booths are required to stay open from 11:30 a.m. to 6:30 p.m. on Monday and 10:00 a.m. to 1:00 p.m. on Tuesday with tear down from 1:00 – 2:00 p.m. This ensures that our attendees have the opportunity to talk with each of you and obtain your materials to make an informed decision about your services.
Please tear down on Tuesday between 1:00 and 2:00 p.m.
Exhibitor Packet from Excel Decorators and Booth Assignments
The exhibitor packet from Excel Decorators, Inc. will be sent to you. Excel Decorators is the company that organizes the booths within the exhibit hall. If you have not received your email packet by August 1, 2018, please contact us at email@example.com.
We reserve the right to make changes in order to accommodate the many exhibitors who have registered this year for the HR Indiana Exhibit Hall. Upon arrival at the Exhibit Hall in the Indiana Convention Center, we will confirm your booth at the on-site HR Indiana Exhibit Hall Registration located in the rear of the exhibit hall. We will work closely with our official decorators and the Indiana Convention Center to ensure your set up needs are met.
The furnishings provided in each booth include a carpet, 6 foot draped table, two chairs, signage, a wastebasket and electricity. If you require a longer table or need additional furnishings, you may order these items through the exhibitor service kit.
Specific shipping instructions are included in the exhibitor kit from Excel Decorators. Please make sure to follow these instructions when sending your booth and related materials to Excel. Please plan to have packages arrive no later than 4:00 pm on Friday, August 17, 2018. Please make sure that you follow these shipping instructions carefully since neither The Indiana Convention Center, Excel Decorators, nor the Indiana SHRM State Council will be held responsible for your booth and its contents.
Do not ship to the JW Marriott! They will refuse your shipment.
Delivery address for August 16,17:
HR Indiana Annual Conf. ‘18
3748 Kentucky Avenue
Indianapolis, IN 46221
Delivery address for Sunday and Monday, August 19, 20:
HR Indiana Annual Conf. ‘18
Excel Desk/ ICCLOS
100 S. Capitol Ave./ Halls A&B
Indianapolis, Indiana 46225
Drawings for Prizes
We anticipate 1,700+ attendees at this year’s conference. It will be the responsibility of each exhibitor to determine the winner of their prize at the conclusion of the HR Indiana Exhibit Hall. As the exhibitor, you are responsible for drawing names at your booth and either personally delivering the prize to the winning attendee or mailing the prize to their homes. More information will be provided at registration on the process for announcing winners. If you do not wish to participate in these drawings, you are not obligated to do so.
HR Indiana Exhibit Hall Theme
We will again have contests for the best use of our theme, which we will announce soon.
If you need more information call the HR Indiana Conference office at (317) 841-8202 or email us at firstname.lastname@example.org.